Introduction
As an employee, it is important to periodically review and negotiate your salary to ensure that you are being fairly compensated for your skills and contributions. However, it is not always easy to initiate a conversation about a salary increment with your employer. This is where a well-crafted follow-up letter can come in handy. In this article, we will provide you with tips on how to write an effective follow-up letter on salary increment and provide you with some sample letters to get you started.
Tips for Writing a Follow Up Letter on Salary Increment
1. Be Professional
When writing a follow-up letter on salary increment, it is important to maintain a professional tone throughout. Avoid using emotional language or sounding entitled. Instead, focus on presenting your case in a clear and concise manner.
2. Highlight Your Achievements
One of the most effective ways to justify a salary increment is by highlighting your achievements and contributions to the company. List specific examples of projects you have successfully completed or any additional responsibilities you have taken on since your last salary review.
3. Provide Supporting Data
Backing up your request with concrete data can significantly strengthen your case. Include information such as industry salary benchmarks, market trends, or the salaries of similar positions in other companies. This will show your employer that you have done your research and are aware of your market value.
4. Express Your Commitment
Show your employer that you are committed to the company and its success. Highlight your dedication, loyalty, and willingness to go the extra mile. This will demonstrate that you are a valuable asset to the organization and deserving of a salary increment.
5. Request a Meeting
In your follow-up letter, politely request a meeting with your employer to discuss your salary increment. This will give you an opportunity to present your case in person and have a more in-depth conversation about your salary expectations.
Sample Follow Up Letters on Salary Increment
1. Sample Follow-Up Letter #1
Dear [Employer’s Name],
I hope this email finds you well. I wanted to follow up on our recent conversation regarding a salary increment. As we discussed, I have been with the company for [X] years and have consistently demonstrated my commitment and dedication to my role.
During my time here, I have successfully completed several projects, including [mention specific projects]. I have also taken on additional responsibilities, such as [mention additional responsibilities]. I believe that my contributions have directly impacted the company’s success and warrant a salary increment.
I have done some research and have found that the industry average for someone in my position with my experience is [mention average salary]. Considering my achievements and the market value, I kindly request a meeting to discuss a salary increment that aligns with my contributions and market standards.
Thank you for your time and consideration. I look forward to discussing this matter further.
Sincerely,
[Your Name]
2. Sample Follow-Up Letter #2
Dear [Employer’s Name],
I hope this email finds you well. I am writing to follow up on our recent discussion about a potential salary increment. As we discussed, I have been with the company for [X] years and have consistently delivered exceptional results in my role.
Over the past year, I have successfully led several high-profile projects, including [mention specific projects]. These projects have not only contributed to the company’s growth but have also garnered positive feedback from clients and colleagues. I believe that my accomplishments warrant a salary increment that reflects the value I bring to the organization.
I have conducted thorough research on industry salary benchmarks and have found that the average salary for someone in my position with my level of experience is [mention average salary]. Based on my track record and the market value, I kindly request a meeting to discuss a salary increment that recognizes my contributions and aligns with industry standards.
Thank you for considering my request. I look forward to further discussing this matter with you.
Best regards,
[Your Name]
3. Sample Follow-Up Letter #3
Dear [Employer’s Name],
I hope this email finds you well. I am writing to follow up on our recent conversation about a potential salary increment. As we discussed, I have been with the company for [X] years and have consistently exceeded performance expectations in my role.
During my time here, I have successfully implemented several cost-saving initiatives, resulting in significant financial benefits for the company. Additionally, I have consistently received positive feedback from clients and colleagues for my exceptional customer service skills and ability to handle complex situations.
Considering my achievements and the value I bring to the organization, I kindly request a meeting to discuss a salary increment that reflects my contributions. I have done extensive research on market trends and have found that the average salary for someone in my position with my level of experience is [mention average salary]. I believe that my skills and dedication warrant a salary that aligns with industry standards.
Thank you for your time and consideration. I look forward to discussing this matter further.
Regards,
[Your Name]
4. Sample Follow-Up Letter #4
Dear [Employer’s Name],
I hope this email finds you well. I am writing to follow up on our recent discussion about a potential salary increment. As we discussed, I have been with the company for [X] years and have consistently demonstrated my commitment and dedication to my role.
Over the past year, I have successfully led several cross-functional teams, resulting in improved efficiency and productivity. I have also taken on additional responsibilities, such as [mention additional responsibilities]. I believe that my contributions have directly impacted the company’s success and warrant a salary increment.
Based on my research, the average salary for someone in my position with my level of experience is [mention average salary]. Considering my achievements and the market value, I kindly request a meeting to discuss a salary increment that aligns with my contributions and industry standards.
Thank you for your time and consideration. I look forward to discussing this matter further.
Best regards,
[Your Name]
5. Sample Follow-Up Letter #5
Dear [Employer’s Name],
I hope this email finds you well. I am writing to follow up on our recent conversation regarding a salary increment. As we discussed, I have been with the company for [X] years and have consistently demonstrated my dedication and commitment to my role.
During my time here, I have successfully completed several high-impact projects, including [mention specific projects]. These projects have not only contributed to the company’s growth but have also garnered positive feedback from clients and colleagues. I believe that my accomplishments warrant a salary increment that reflects the value I bring to the organization.
After conducting extensive research on industry salary benchmarks, I have found that the average salary for someone in my position with my level of experience is [mention average salary]. Based on my track record and the market value, I kindly request a meeting to discuss a salary increment that recognizes my contributions and aligns with industry standards.
Thank you for considering my request. I look forward to further discussing this matter with you.
Regards,
[Your Name]
Frequently Asked Questions (FAQ) about Follow Up Letters on Salary Increment
1. When is the right time to send a follow-up letter on salary increment?
The timing of a follow-up letter on salary increment will depend on your company’s policies and processes. It is usually recommended to send the letter a few weeks after your annual performance review or when you have achieved significant milestones or accomplishments that justify a salary increment.
2. How should I address my employer in the follow-up letter?
You should address your employer using their preferred title and last name, such as “Dear Mr. Smith” or “Dear Dr. Johnson.” It is important to maintain a professional tone throughout the letter.
3. Should I include my current salary in the follow-up letter?
No, it is generally not necessary to include your current salary in the follow-up letter. The focus should be on highlighting your achievements, contributions, and market value to justify a salary increment.
4. Is it appropriate to mention personal financial hardships in the follow-up letter?
While it is important to be honest and transparent, it is generally not recommended to mention personal financial hardships in the follow-up letter. Instead, focus on presenting a strong case based on your professional accomplishments and market value.
5. What should I do if my employer denies my request for a salary increment?
If your employer denies your request for a salary increment, it is important to remain professional and respectful. You can ask for feedback on areas for improvement and discuss potential opportunities for growth within the company. It may also be helpful to explore other options such as additional benefits or bonuses.
Tags
salary increment, follow-up letter, negotiation,
Kayla Raisa